Benefits to you:
- Health Cash Plan
- Employer pension contribution
- 25 days holiday FTE, increasing with length of service up to a maximum of 30 days
- Option to purchase additional annual leave (up to 10 days per annum)
- Celebration leave
- Employee Assistance Program with Health Assured
- 50% discount on nursery fees
- Day camps discounts: 1 week free and 1 week at 50% per child per annum
- Campsite and activities discounts at YMCA Fairthorne Manor
- Cycle to work scheme
Job Purpose:
Reporting into the Business Partner responsible for Early Years, this role is key in supporting the invoicing, cash collection and control over seven Early Years settings. With income of more than £7m and a growth area for the YMCA, this is a key area of the business and an exciting time to join. The successful candidate will be a member of a small team and have the following core areas of focus:
- Generating the monthly invoicing, applying the government funding and collection of the cash.
- Support in resolving queries from parents.
- Support the EY Director and nursery managers in understanding any invoicing and payment issues within a setting.
Main Duties & Responsibilities:
- At all times work within the YMCA Way
- Ensure the Early Years invoicing is issued on a timely basis with funding correctly applied
- Apply direct debits accurately and post payments accurately onto parent accounts.
- Taking payments via credit card, BACS, childcare vouchers, TFC
- Applying funding/nursery grants to individual accounts in the nursery management system
- Investigating and resolving invoice and funding queries as required in a timely manner
- Credit control by email and phone
- Carrying out funding claims with applicable council
- Reconciling funding/nursery grants
- Maintaining child records in the nursery management system
- Allocating group income to the correct account
- Supporting nursery managers in recording usage of designated funds
- SME for early years funding
- Posting month-end journals to record early years income
- Maintain regular and frequent communication with all nurseries, including visits
- Be an active team player within the Early years team and within the organisation as a whole
- Claiming funding in a timely manner from the local councils and reconciling the amounts received.
- Store and update documents in the companies file sharing database
- Maintain files including confidential information
- Liaise with external professionals and staff from other services
- At all times adhere to YMCA’s policies and procedures
- Act in the interests of your own safety and the safety of others.
- Anything else reasonably requested by the management of the charity
Qualifications/Experience:
- Minimum of 2 years’ experience in performing administrative tasks in a busy customer facing role, preferably in a service supporting children and families
- Excellent IT skills, including applications such as Word, PowerPoint, Excel, Outlook and database applications. Training in Connect Childcare will be provided
- Basic understanding of finance principles
- Full UK Driving License – Travel will be expected to meet business needs
- Interest in Early Years industry and understanding of government funding
Skills / Abilities:
- A genuine enthusiasm for the work of the charity.
- Attention to detail, accuracy
- Demonstrable customer service skills
- Strong interpersonal skills with the ability to communicate well and engage positively with a wide range of people both internal and external
- Ability to build relationships with the Early Years settings
- Self-Starter and well organised with a track record of using their initiative.
- Excellent organisational skills and ability to manage a highly varied workload
- Maintain Confidentiality
- A creative and flexible approach to work.
Successful applicant will be required to undertake an Enhanced Disclosure via Disclosure and Barring Service.
We are an equal opportunities charity with commitment to diversity, equality and inclusion in the workplace. A copy of this policy will be made available on request.
Please apply now for this rewarding position and be part of an amazing charity who continue to support and achieve wonderful things within the community.
Apply now
Please apply now for this rewarding position and be part of an amazing charity that continues to support and achieve wonderful things within the community.
The successful applicant must undertake an Enhanced Disclosure via Disclosure and Barring Service.
We are an equal opportunities charity with a commitment to diversity, equality and inclusion in the workplace. A copy of this policy will be made available on request.
